The COVID-19 Planning and Response Committee is meeting daily but has transitioned to twice-weekly communications to campus on Mondays and Thursdays unless circumstances warrant additional communication.
NEW UPDATES:
- Guidance regarding masks on campus: The committee would like to remind the TLU community to wear a mask while on campus. This includes wearing a mask when walking across campus to other buildings, in parking lots, and in common areas. A good rule of thumb is to error on the side of caution and always wear your mask unless you are working in your office or in a room/area by yourself. Let’s start now by making this a good habit we automatically do to protect each other.
- TLU.EDU/SEMC has been updated to include President Cottrell’s plan, “Looking Ahead: Our Plan for Summer and Fall 2020.” She will also host a livestream town hall meeting for faculty and staff on Tuesday, May 26, at 10:30 am to share information from the May 15 Board of Regents meeting and to discuss the latest on COVID-19 and TLU’s plans for reopening campus in August.
- The COVID-19 Work Teams, mentioned in the President’s planning document on the website, have been notified and will begin their work immediately. As a reminder, the Work Teams are:
- Academics: chaired by Interim VPAA Annette Citzler and incoming VPAA Sarah Ferguson
- Health Services: chaired by VP and Dean of Student Life & Learning Kristi Quiros
- Operations: chaired by Interim VP for Administration Bill Senter
- Student Activities & Events: chaired by Associate Dean of Student Life & Learning Kyle Wych
- Communications & Training: chaired by VP for Admissions, Marketing and Communications Sarah Story
Below are previous announcements, updated as appropriate to reflect new details. As always, all updates and announcements dating back to early March are available on tlu.edu/news and tlu.edu/semc.
PREVIOUS UPDATES & IMPORTANT INFORMATION:
- Move-out process for students still needing to retrieve personal belongings: In accordance with state and county guidelines, we have resumed our move-out process for students needing to retrieve their personal belongings on a scheduled basis. We have created an appointment form for students to sign-up for a time: https://www.jotform.com/tlureslife/spring20checkout. It is important to sign-up so your ID card works or your apartment is accessible. You must sign-up 24 hours in advance so that we can properly prepare for your return to campus. As part of the check-out process, you must complete an online check-out form and return your key. Those details will be on your room/apartment door with the locations where you can return your room/apartment key. If you are unable to check-out this week, please contact our office at reslife@tlu.edu and we will work with you on a plan.
- Emergency Aid: All students have now been mailed the COVID-19 Emergency Aid Request form. We are in the process of sending emails to the students that have submitted requests informing them of their status. You can also see the status of your application by logging into MyTLU and going to the Document Tracking section on the Financial Aid page. Students are encouraged to apply for these federal funds designed to help assist them with financial hardships caused by the COVID-19 pandemic. To help you in this process, we are providing these eligibility details and guidelines and an attached FAQ:
- Only students who are Title IV eligible are eligible to receive the emergency grant funds. Until we receive more guidance from ED on other alternatives, the easiest way for TLU to confirm a student is Title IV eligible is for the student to file either the 19-20 or 20-21 FAFSA. The FAFSA goes through the federal eligibility checks when processed. You do not have to have received federal financial aid, but you must meet this criteria:
- Eligibility: Be a U.S. citizen or eligible non-citizen. International and DACA students are not eligible for these grants. Be enrolled as a regular student in an eligible degree or non-degree seeking program. i.e. not dual enrollment, auditing classes, etc.
- Purpose: Must be granted for expenses incurred after March 13, 2020, that are related to COVID-19 such as rent, utilities, course related materials, computer, printer, travel, storage, etc., related to TLU’s move to online classes and closing the campus. This is not an exhaustive list as you may have increased expenses for food, electricity, etc., from being home all the time. Please provide documentation that shows the expenses such as receipts and utility bills. Note: We are not allowed to reimburse for lost wages as they are not an expense even though they are COVID related.
- Disbursement of Funds: Funds will be disbursed by check to the student. We are not allowed to hold it on account for future semesters nor are we allowed to use it toward any student balance you may owe. Once you have received the funds, you may use the funds to either reimburse yourself for expenses already paid or, if you choose, you can use it to pay your TLU bill. If using to pay your TLU bill, you will need to pay it through your normal means of payment.
- Timing of Disbursement: We will begin disbursing funds the week of April 27 as requests are reviewed and approved. Students will receive an email once their request has been reviewed and a grant awarded. Students can expect to receive the check within 5-7 days after notice is given.
- Please note: This grant is for the student and, as such, the request must be completed and signed by the student.
- Housing sign-up for 2020-2021: Priority sign-up has ended but housing for 2020-2021 is still available. The application is on the Residence Life page of My.TLU.EDU. For more details about the process, please refer to the email that was sent out earlier. For more information, please contact reslife@tlu.edu
- Summer classes: More than 65 classes are on the summer schedule at a rate of $370 per credit hour. This provides students an opportunity to take classes at a lower rate than in the long semesters. As a reminder, our fully online Mayterm is already in session, Summer A will be offered online, and Summer B will be offered with both online and face-to-face courses, assuming health guidelines allow.
- The ASC is open Monday-Friday from 8 am to 5 pm and is closed on the weekends.
- The fitness center and pool remains closed through at least the end of July.
- Employee work plan: The President’s Cabinet continually reviews the work plan for employees in its weekly meetings and made the decision yesterday to extend the current work plan, with approximately 80% of staff working from home, until at least May 31. The Cabinet also decided that each VP will work with their departments to create a phased-in plan for a limited number of employees to return beginning in June after important safety protocols and procedures have been outlined and communicated to everyone.
Stay safe and be well!
TLU Safety and Emergency Response Committee